How to create accessible documents with Word and PDF

Learn the steps needed to make documents accessible

Why you should attend

At the end of this course you will know how to:

  • Apply styles and templates to make Word documents more accessible
  • Check Word files for accessibility issues and fix common issues
  • Understand how the accessibility of documents can be impacted if they are converted to other formats such as PDF.

Who will benefit from this training?

This course is aimed at anyone who needs to create accessible documents, including:

  • Designers
  • Content Creators
  • Managers
  • Trainers
  • Academics

Level of training: Introductory, but attendees should have a basic knowledge of how to use Word.

The training covers how to use Word’s features to make documents more accessible for users with disabilities, but it is not a full beginner’s course in using Word as an application. It may also be beneficial if attendees have some prior knowledge of accessibility standards and principles, as can be gained from our free Introduction to Digital Accessibility course.

Get 10 training courses for the price of 8

To help you get even better value this year, we have a 10 for the price of 8 bundle on AbilityNet online training courses for you and your team to enjoy. 

Book your training bundle

Please note we have similar courses available:

How to create accessible documents and presentations

eLearning: Creating accessible documents in Office 365

Buy on demand 

You can buy an existing recording of the course on demand:

Make your content zing with accessibility!

Don't let your content let you down when it comes to accessibility. There are simple things you can do to help avoid creating inaccessible content. Learn the basics and beyond with AbilityNet.
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Upskill your team so together we can create a more accessible digital world.

Use this form if you'd like to book this great value training course for your team of 8 or more people, at a date and time you choose.

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Course Overview

This course will provide you with the foundations for creating accessible Microsoft Word files. It includes guidance on how to use the Microsoft Office Accessibility Checker to check your documents for accessibility issues and how to convert Word files to accessible PDFs.

What you will learn:

  • Characteristics of accessible documents and pros & cons of different document formats for accessibility
  • Making a Word document accessible, including correct implementation of:
    • Text alternatives for graphics
    • Decorative content
    • Headings
    • Lists
    • Data tables
    • Document titles and metadata
    • Use of Colour – including conveying information by colour alone and colour contrast
    • Formatting considerations – hyperlinks, font size and style, and good legibility
  • Using the Microsoft Office Accessibility Checker to check for accessibility
  • Exporting to PDF and what needs to be considered in order to maintain accessibility.
"Very insightful and informative."  
"A well delivered and well-paced webinar. Liked the polls and colourful examples." 
“I’ve found the sessions useful in bringing the range of accessibility issues to our attention, from website navigation to ensuring that images are meaningful to the visually impaired… I’d say that the training is essential for those responsible for the content of public websites.”

Meet your trainer - Jack Baker

Jack Baker image

Jack Baker

Jack Baker is an Accessibility & Usability Consultant at AbilityNet, where he has worked for 4 years. 

He is a Certified Professional in Web Accessibility (CPWA) with the International Association of Accessibility Professionals (IAAP), meaning he has successfully passed both the Certified Professional in Accessibility Core Competencies (CPACC) and the Web Accessibility Specialist (WAS) exams. He also holds degrees in both Psychology and Computer Science. 

His role involves providing in-depth consultancy to a wide range of organisations on web and mobile accessibility. This includes carrying out accessibility audits, design reviews, and diverse user testing. 

In his spare time, he enjoys cycling, trying to play the piano, and losing at chess. 

Important information 

Class size: We limit the number of people on our training courses to ensure all attendees can engage with the presenter, ask questions and have an informative experience.

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Date and time

On demand only

Please note we have similar courses available:

How to create accessible documents and presentations

eLearning: Creating accessible documents in Office 365




Online via Zoom


  • Delivered on Zoom using its automated captions feature
  • Advanced sharing of slides if required
  • Captioned recording with transcript provided

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