How to create accessible documents and presentations

Learn the steps needed to make inclusive presentation documents

Why you should attend

At the end of this course you will:

  • Apply styles and templates to make documents and presentations more accessible
  • Check Word and PowerPoint files for accessibility issues and fix common issues
  • Understand how the accessibility of documents and files can be impacted if they are converted to other formats such as PDF

Who will benefit from this training?

This course is aimed at anyone who needs to create and deliver PowerPoint presentations, including:

  • designers
  • content creators
  • managers
  • trainers
  • academics

Level of training: Introductory, but attendees should have a basic knowledge of how to use Word and PowerPoint.

The training covers how to use Word and PowerPoint’s features to make documents more accessible for users with disabilities, but it is not a full beginner’s course in using them as applications.

It may also be beneficial if attendees have some prior knowledge of accessibility standards and principles, as can be gained from our free Introduction to Digital Accessibility course.

Get 10 training courses for the price of 8

To help you get even better value in the year ahead, we have a 10 for the price of 8 bundle on AbilityNet online training courses for you and your team to enjoy. 

Book your training bundle

Book now: Thursday 25 January 2024

  • 13:00 - 15:00 GMT

Please note: after purchasing a ticket you are able to reassign the ticket, if somebody different to the ticket purchaser will be attending the training.

Attendees of the live training session will receive a Certificate of Attendance to add to their professional development training portfolio.

If you're looking for training for more than 8 people on a single course, please contact us about our great value in-house training options.

You may also be interested in our How to create accessible documents with Word and PDF on-demand recording and our PDF Accessibility training course.

Buy on demand 

Attendees of the live training will receive the recording after the event, but you may wish to just buy a recording of the course on demand from when it last took place:

Contact us for in-house training 

Upskill your team so together we can create a more accessible digital world.

Use this form if you're interested in booking our great value training for more than 8 people on a single course.

The fields marked with an asterisk symbol (*) are mandatory.

Course overview

This course will provide you with the foundations for creating accessible Microsoft Office Word and PowerPoint files.

It includes guidance on how to use the Microsoft Office Accessibility Checker to check your documents for accessibility issues and how to convert Office files to accessible PDFs.

What you will learn

  • How accessibility principles and standards apply to documents
  • Accessibility pros and cons for different document formats
  • Making a Word document or PowerPoint presentation accessible, including correct implementation of:
    • Text alternatives for graphics
    • Decorative content
    • Headings and slide titles
    • Lists
    • Data tables
    • Reading order
    • Document titles and metadata
    • Use of colour – including conveying information by colour alone and colour contrast
    • Formatting considerations – hyperlinks, font size and style, and good legibility
    • Embedded video
    • PowerPoint captions
  • Using the Microsoft Accessibility Checker to check for accessibility
  • Exporting to PDF and what needs to be considered in order to maintain accessibility
  • Considerations for accessible document forms

Attendees will receive a link to the recording of the training to watch back at your leisure after the event. (And you’ll always have access to the latest advice as we will update the content on the link when the training is repeated in the future.)

"Very insightful and informative."  

"A well delivered and well-paced webinar. Liked the polls and colourful examples." 

“I’ve found the sessions useful in bringing the range of accessibility issues to our attention, from website navigation to ensuring that images are meaningful to the visually impaired… I’d say that the training is essential for those responsible for the content of public websites.”

Meet your trainer - Katie Hugi

Profile picture of Katey Hugi

Katey is a Senior Accessibility Consultant at AbilityNet at AbilityNet.

Her role includes, carrying out design reviews, accessibility audits, user testing and providing in-depth consultancy to organisations on web accessibility and usability.

She previously worked at the University of Cambridge as a project manager specialising in Accessibility.

She is accredited with the Certified Professional in Accessibility Core Competencies awarded by the IAAP and also holds the accessibility Document Specialist Certificate. 

Important information 

Class size: We limit the number of people on our training courses to ensure all attendees can engage with the presenter, ask questions and have an informative experience.

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Date and time

Click on the date below to book your place for a future course:

Thursday 25 January 2024
13:00 to 15:00 GMT

Wednesday 10 April 2024
13:00 to 15:00 GMT


Online via Zoom


  • Delivered with live captions
  • Advanced sharing of slides if required
  • Captioned recording with transcript

More information
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