How to create accessible documents and presentations

Learn the steps needed to make documents accessible and create accessible documents processes

Date and time

Thursday 19 August 2021 - 13:00 to 14:30 BST

If the date for this training has now passed, the recording, when ready, will be available to purchase below. Alternatively, you can join our mailing list and we will keep you updated when the training is repeated in the near future.

You may also be interested in our PDF Accessibility training course.


Online - this course is delivered via the Zoom platform


  • The course will be delivered with live captions
  • We can share slides in advance if required
  • A captioned recording with transcript will be shared with attendees after the live event

Book Now

Please note: after purchasing a ticket you are able to reassign the ticket, if somebody different to the ticket purchaser will be attending the training.

If the date for this training has now passed, the recording, when ready, will be available to purchase below. Alternatively, you can join our mailing list and we will keep you updated when the training is repeated in the near future.

If you have any issues making your booking, and/or if you have any questions please email

Length of course: 1.5 hours

What will be covered

This course will provide you with the foundations for creating accessible Microsoft Office Word and PowerPoint files.

Using an appropriate heading structure for example will aid the screen reader user in navigating a document. Additional considerations such as colour contrast, layout and font styles for example will also have an impact.

The course will also consider how accessibility is maintained if you want to convert it to another file format such as PDF.

This course will look at

  • Making a Word document or PowerPoint presentation accessible, including correct implementation of
  • Text alternatives for graphics
  • Headings
  • Lists
  • Data tables
  • Reading Order
  • Using of Colour – including conveying information by colour alone and colour contrast
  • Formatting considerations – text over images, hyperlinks, font size and style, and good legibility
  • Exporting to other files formats such as PDF and what needs to be considered in order to maintain accessibility.


Learning objectives

At the end of this course you will know how to:

  • Apply styles and templates to make documents and presentations more accessible
  • Check Word and PowerPoint files for accessibility issues and fix common issues 
  • Understand how the accessibility of documents and files can be impacted if they are converted to other formats such as PDF.


Level of training

  • Introductory. However, it is beneficial if attendees will need to have some prior knowledge of accessibility standards and principles but will not need to be familiar with coding techniques.

Who is this training for

This course is aimed at designers, content creators, managers, and trainers, teachers and academics who want to be able to create accessible PDF documents. 

However due to the versatility of skills involved in creating accessible documents this course could also be suitable for other roles in the development process.

May also be of interest to:

  • Developers
  • Testers
  • Product owners / managers in development environments

Important information 

Class size

  • We limit the number of people on our training courses to ensure all attendees can engage with the presenter, ask questions and have an informative experience

What to bring

  • You will need a good internet connection, access to a laptop or desktop computer and to be able to open/use the Zoom platform without restrictions on your device

Why train with us?

  • 97% of attendees rated our webinars and training ‘Excellent' or ’Good’ in 2019
  • Attendees will receive a link to the recording of the training to watch back at your leisure after the event. (And you’ll always have access to the latest advice as we will update the content on the link when the training is repeated in the future.)

What our previous attendees say

"Very insightful and informative."  
"A well delivered and well-paced webinar. Liked the polls and colourful examples." 
“I’ve found the sessions useful in bringing the range of accessibility issues to our attention, from website navigation to ensuring that images are meaningful to the visually impaired… I’d say that the training is essential for those responsible for the content of public websites.”

Meet our trainer

James Baverstock image

James Baverstock is an Accessibility & Usability Consultant at AbilityNet. His role includes carrying out design reviews, accessibility audits, user testing and providing in-depth consultancy to organisations on web accessibility and usability.
His background includes experience of website management, automated testing systems and consultancy on digital policies and standards. He is accredited with the Certified Professional in Web Accessibility (CPWA) qualification awarded by IAAP and holds an MSc in Information Systems from City University.

About our training team

Our trainers have decades of experience between them. They deliver accessibility consultancy ranging from technical audits and user tests, through to ongoing involvement in the accessibility of enterprise-level agile projects. They regularly champion accessibility at conferences, lead webinars, and run workshops.